New Employee Welcome Letter Template

A new employee welcome letter is an exciting confirmation of employment for your new hire and a great chance to set the right first impression. It serves as a formal introduction, bridging the gap between the recruitment process and the employee’s first day on the job. By laying out essential details and expressing genuine enthusiasm, this initial communication helps ease the transition and fosters a sense of belonging right from the start.

Updated 21 August 2023

Employee Welcome Letter

What are the 5 essential items to include in a welcome letter?

Your welcome letter should include five key components. They are:

  1. Make your new employee feel welcome, valued and informed
  2. Confirm the new hire’s start date, time, dress code and other practicalities to avoid simple mix-ups
  3. Outline activities and expectations for the first few days
  4. Reaffirm your enthusiasm and commitment to your hiring decision
  5. Provide access to your onboarding system or an employee handbook and new starter paperwork to save time on day one

To help you understand how to incorporate those 5 elements into a great welcome letter, we’ve put together a template below.

Sample New Employee Welcome Letter

[Company Logo]


[New Employee’s Name]
[Address Line 1]
[Address Line 2]
[City, State, Postcode/ZIP]

Dear [New Employee’s First Name],

Welcome to [Company Name]! We are thrilled to have you join our team and look forward to the unique talents and fresh perspective you will bring. At [Company Name], we value collaboration, innovation, and excellence, and we believe that you will be a perfect fit.

Here are some details to ensure a smooth start to your new journey with us:

Start Date and Time
Your first day will be on [Start Date], and we ask that you arrive at [Start Time]. Our office is located at [Office Address].

Dress Code
Our dress code is [mention dress code, e.g., business casual, casual, etc.]. If you have any questions or concerns about this, please don’t hesitate to ask.

First Week Activities
During your first few days, we have planned the following activities:

[List of Activities]

Your immediate supervisor, [Supervisor’s Name], will be on hand to guide you through the process.

Our Commitment
We believe in your capabilities and are excited about the potential you bring to our team. We are committed to supporting your growth and success within our organisation.

Onboarding and Paperwork
To streamline your onboarding, please find attached the link to our onboarding system where you can access the employee handbook, new starter paperwork, and other essential resources. Here is the link: [Onboarding System Link]

Once again, welcome to the [Company Name] family! If you have any questions before your start date, please don’t hesitate to reach out to [HR Contact] at [HR Email or Phone Number].

We can’t wait to see you on [Start Date]!

Warm regards,

[Your Full Name]
[Your Title]
[Company Name]
[Contact Information]

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More New Hire Induction and Onboarding Resources

Check out our employee onboarding resources. You’ll find checklists, templates and research.