Automate Your Casual Employment Information Statement (CEIS) Process with Cognology

Recent changes to the Fair Work Act have introduced new obligations for businesses employing casual workers. One of the key updates is the requirement to provide a Casual Employment Information Statement (CEIS) to all casual employees at various stages of the employment relationship.

While essential for compliance, this new requirement can create additional workload for already busy HR teams. That’s where Cognology comes in. Our Onboarding module simplifies this entire process by automating the delivery of CEIS, ensuring you meet legal obligations without the manual effort. Here’s how it works and why it’s a game-changer for your business.

By Jon Windust
Posted on 14 Oct 2024

Three HR people surrounded by elements of Cognology’s HR Onboarding Software User Interface

What is the Casual Employment Information Statement (CEIS)

The CEIS provides casual employees with important information about their employment conditions, including the definition of casual employment, conversion to permanent employment, and entitlements.

Under the new laws, employers must provide the CEIS:

  • Before or as soon as possible after employment begins,
  • And at specified intervals (for small businesses: after 12 months; for others: after 6 and 12 months, and then annually).

Missing these milestones can lead to non-compliance penalties, adding pressure to your HR team.

For more details on the CEIS and your obligations, you can visit the Fair Work Ombudsman’s official page.

Why Automate the Casual Employment Information Statement (CEIS) Process?

Manually managing CEIS issuance can be time-consuming, particularly as workforce sizes increase or employment periods stretch over years. Here are some key benefits of automating the process using Cognology’s Onboarding module:

Time Efficiency

Automating CEIS delivery saves your HR team from having to manually track employment timelines and issue statements at regular intervals. Cognology’s Onboarding module takes care of the scheduling, sending CEIS when required without any manual intervention.

Scalability

Whether your workforce is growing or experiencing turnover, our system scales effortlessly. No matter how many casual employees you have, the CEIS automation adapts to your workforce size without adding administrative strain.

Cost Savings

By reducing manual HR processes, automation lowers your administrative costs. You’ll save time and resources previously spent managing and delivering CEIS manually.

Compliance Assurance

Avoid the risk of non-compliance with Fair Work requirements. Cognology’s automated system ensures that all casual employees receive the CEIS at the required times, keeping your business compliant with the law.

Audit Trail

Our system provides a clear audit trail, tracking which employees have received the CEIS and when. This feature makes your business audit-ready, offering peace of mind and transparency.

Customisable Reminders

With Cognology, you can customise automated reminders to ensure employees acknowledge and access the Casual Employment Information Statement. This enhances communication and ensures no employee misses this crucial document.

Enhanced Employee Experience

Delivering the CEIS on time is not only about compliance. It shows your commitment to transparency and ensuring that employees are informed of their rights. This fosters trust and promotes a positive workplace culture.

Flexibility to Adapt

As regulations and documentation change, our Onboarding module can easily be updated to reflect the latest CEIS version and issuance schedule. This flexibility means you can quickly adapt without extensive manual work, ensuring your processes are always up-to-date.

Targeted Strategy Development

How to Get Started

If you’re already using our Onboarding module, automating your CEIS process is easy. Reach out to your HR Customer Success Advisor, and we’ll walk you through setting up the system for this specific purpose. Our team can also take care of the setup for you, so you can focus on what matters most – your people.

Not using our Onboarding module yet?

No problem. This is the perfect time to learn how our solution can help you comply with new Fair Work requirements while streamlining your entire onboarding process. Get in touch with us today to explore the benefits of automating your CEIS process and more.

Ready to automate your CEIS process?

Contact us today to learn more.

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