Employee Profile Software

Manage Compliance and Skills for Contractors and Employees

Automate compliance, search for people with special skills and reduce administration with self-service features. Cognology Profiles is an online system for managing:

  • Licenses
  • Certifications
  • Education
  • Forms
  • Skills

The system is designed for internal employees and external contractors.

Automate Compliance

Search People & Skills

Reduce Admin With

Self-Serve Licence and Certification Compliance

With Cognology Profiles your contractors and employees can use the self-serve features to upload and manage their licences and certifications. Automated workflow ensures that the information is verified and approved.

Profiles also works hand-in-hand with Cognology’s Onboarding module. Using the Onboarding module you can collect licences and certifications for new hires, provide training such as health and safety and ensure compliance with policies.

Automate Expiry Notifications

Ensure licences and certifications are never out of date with Cognology’s automated notifications.

Get notified
before certifications
and licences expire

Choose who
gets notified

Determine when and
how often people
should be notified

Manage Skills

With the Cognology Profiles module you get end-to-end skills management capabilities:

  • Capture and manage the skills of your workforce
  • Identify skill gaps
  • Search for people and skills
  • Make skills visible across the organisation

Detailed information on harnessing the skills and capabilities of people in your organisation can be found here.

Education and Qualifications

Capture academic and other qualifications across your workforce. Similar to other parts of a person’s profile, use the self-serve features to allow your team members to update and add their own details.

For customers using the Onboarding module, streamline the gathering and optional approval of this information as part of a new hire’s induction process.

Optionally capture
course modules and grades

Control who the
information is visible to


Rich reporting on all of the information in your employee and contractor profiles including:

  • People report
  • Licences and certifications
  • Education
  • Skills
  • Custom agile forms
  • Expiring items

Find the data you need by filtering for specific departments, locations and more. Export your reports for further manipulation and analysis

How We Support You

As a Cognology customer you’ll receive all-inclusive support throughout your succession planning journey. Here’s how we help:

  • An implementation specialist, experienced in HR, will help you get up and running.
  • On an ongoing basis, your dedicated HR customer success team member will check-in regularly and assist with any needs
  • You can also reach out to our knowledgeable help desk for technical support



Book a Demo

The Cognology Profiles System is supported in Australia, New Zealand and Singapore. The software integrates with your existing HR systems and allows single sign-on for enhanced security. See if our product is right for your business with a no obligation demo with a friendly specialist.

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